The top 5 advantages of a virtual office

Marlene Romo Flores

Marlene Romo Flores

March 2, 2022

The top 5 advantages of a virtual office

Virtual offices benefit both the employees and employers–by giving employees the flexibility they yearn for and companies to lower their overhead costs. Considering transitioning from a brick and mortar to a virtual office? Benefits go beyond simply saving a pretty penny on office space and office expenses. 

As startups and small businesses work on their business plans and budget, a virtual office not only saves money for the owner but will enable more significant opportunities. Office structure has changed within the last few years. As we endured the ups and downs of the pandemic, remote working became the new normal. It became a new way of doing business and running an office for some.

The key benefits of a virtual office 

First off, what is a virtual office? A virtual office allows a business to maintain a presence in an area while having remote workers and not paying rent for a physical office location. Here are the top 5 advantages of a virtual office:

1. Acquire an actual business address

Did you know you can get a real street address, without actually renting the physical office space? A virtual address allows businesses to establish their presence in a physical location and present themselves in a professional light. Your address works just the same as a physical office address. You can use your virtual address on your website, marketing materials, company documents, etc.   

A virtual address can also allow you to expand your business further down the road as you plan on scaling your business. Integrating new markets for your business will be simple with a virtual address option.

Did we mention how cost-effective this is for a small business, startup, entrepreneur, or solopreneur? We understand that the bottom line will be monitored, and making a move to a virtual office can give you savings that you can invest in other areas of your business.  

2. Work remotely

I mean, who doesn't want to work from home? Aside from flexibility for each employee that leads to greater productivity, it also benefits the employee's mental health (rush hour traffic is a pain!). A virtual office space allows the business to adapt to a modern working environment. One that caters to improving work-life balance.

3. Bigger and better talent pools

An even more significant benefit is your business's opportunity to attract talent from a bigger pool. You will be able to recruit from larger cities or markets; a virtual office can attract better candidates no matter their location.  Remote working will do away with the costs of relocation and moving assistance.

This offering of your company will make it more attractive to job seekers. In a day in age when remote work is a sought-after commodity, wouldn’t you love to be part of the great reshuffle? To be competitive in today’s employee market, be sure to pay attention to candidates’ location and cost of living.

4. Run a paperless business

With a virtual office, you won’t have to worry about the cost of paper or office supplies.  A virtual office will allow you to run your business paperless. 

Invest in office tools and software to support your business without the use of paper. Document management software systems will assist you in growing your paperless business. Although some things may require you to keep hard documentation, achieving a paperless office is a viable solution.

5. Virtual business support 

Business owners work to save time and money for their business.  That often means taking a good look at your office structure and finding options that can manage your day-to-day business operations.  The key to success is opting for the best modernized digital solutions that fit your business needs.

A virtual mailbox serves as your mini virtual assistance– after removing junk mail, it digitizes each piece of your incoming postal mail, paper checks, and important documents so you don’t have to.  This will make your mail readily accessible to you 24/7 online from your phone, tablet or laptop at your convenience.  You’ll receive a high-resolution PDF featuring the interior and exterior of your mail that you can easily forward to anyone in your network.  A virtual mailbox also has a feature to set up automatic check deposit requests, securely shred, or store mail in the cloud

Interested? Earth Class Mail built plans to fit every individual or business need. Learn more here.


Find out more with The Postcard

The Postcard, our monthly email, keeps you updated on new products, event invites, virtual mailbox tips, and special promotions.


Related Posts

Goal Setting, vision boards, and planning your new year

Goal Setting, vision boards, and planning your new year

Here are three ways to plan your business goals for 2022

By Marlene Romo Flores

January 3, 2022

How one expat runs his U.S. business from another country

How one expat runs his U.S. business from another country

By all accounts, Will Gadea had made it. After starting out working in graphic design and theatre, he found a niche in digital animation and built a thriving business in New York City, where his studio won jobs from clients such as Ford and Verizon.

By Sara Yonker

November 22, 2021

How to make a hybrid office work long term

How to make a hybrid office work long term

As a result of the pandemic, companies around the world realized the work doesn’t just happen in one specific building. It’s more than that. It’s a community of hardworking individuals in work environments that best suit them.

By Joanna Heep

October 4, 2021

Virtual Mailbox for you!