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Keeping your mail forever with cloud storage

Joanna Heep

September 13, 2021

Just last week, I wished I had a magical device that could find a paper invoice I misplaced. I knew the bill payment was already late, but because I couldn’t find the hard copy of the bill, I didn’t have the invoice number to even pay online. My hands were tied and my frustration grew. I wanted to pay, but I couldn’t! 

In that moment, I wished this particular bill was digitized in the cloud so I could just type “Bill Joanna needs to pay ASAP” in the search bar, and be done with it.

How does cloud storage work?

Cloud storage allows you to save digital files in a remote storage system, where it’s managed, backed up, and accessed through the internet. 

Unlike saving a document on your computer, saving a document in the cloud allows you to log in to your account from any device and see all of your files. You can also search for specific files by keywords (so I could have found my missing bill!). You can also organize your files and folders. 

Many cloud storage options offer free starter plans, but if you want to increase your storage capacity, services start at about $2 a month. 

What cloud softwares does Earth Class Mail integrate with?

When you have a virtual mailbox with Earth Class Mail, you can find your digitized mail documents in Earth Class Mail’s user dashboard and in the cloud storage system within your account. But you don’t have to just use our storage system - we also let you get your mail in other cloud systems. 

Earth Class Mail integrates with popular cloud storage services, such as Google Drive, DropBox, and Box. With each of these integrations, you have all the power at your fingertips. We offer step-by-step instructions so you can easily connect your mail account to your preferred third-party cloud storage.

Earth Class Mail takes it a step further than cloud storage and also integrates with accounting softwares like QuickBooks and Bill.com. Want to know more? Visit here.

Benefits of having your mail and important documents digitally stored in the cloud

There are countless benefits of having your mail and important documents digitally stored. Here are just a few:

No more misplaced or lost mail when you keep mail in cloud storage

This one goes without saying. Avoid late fees on bills because your pile of mail clutter ate your paper bill. 

Did you know with an Earth Class Mail account, we offer customers infinite cloud storage for your mail and important documents. As well as 30 days of free physical storage. So, if you want a physical copy—we ship it to you or can forward it to wherever you want. Giving you complete control over your shipment, such as how to package it, timelines, and insurance. We’ll even help with custom forms if needed! 

Organization 

  • With your files, mail, and photos in cloud storage, you eliminate the paper clutter and eliminate the risk of wasting time sorting through your mail to find that one particular letter. 

  • A virtual mailbox makes organizing your mail convenient and simply by digitizing and storing your incoming mail and important documents. Cluttered papers become a part of the past.

  • Our HIPAA-compliant staff scans your mail and turned into high-resolution PDFs that you can access anywhere, from any device. Our full text search feature allows you to search any keyword related to the specific item you’re searching for, saving you countless hours digging through piles of mail.

Let your “digital pack rat” free 

Ever heard of being a pack rat? Typically, never donating or throwing away old items you don’t use anymore can lead to a problem. But not with digital files. Being a digital pack rat is okay because, for starters, it’s all in the cloud—nothing physical is piling up in your home or office. With a digital archive of your mail, you keep all your stored files. Since you never know what mail piece you’ll want access to in the future,  your online backup of your documents can be there when you need them. 

Accessibility 

When you keep your mail forever on the cloud, that also means you’ll be able to access your online archive from any device with internet access. Whether you’re working from a remote location or on a hiatus RVing across the states, cloud storage gives you endless accessibility and storage space. You can use a laptop or phone, and many cloud providers allow you to access your documents offline

Easy file sharing 

If you want or need to share physical mail with friends and family, you might have to either meet up in person or repackage the items, pay for postage, and mail it to them. But, with a virtual mailbox and cloud storage—sharing mail is as easy as a click of a button. Really! 


Ready to be a digital packrat? Explore our plans and see which one works for you.

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