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How does digital mail make business easier?

Joanna Heep

September 14, 2021

Business is hard. Starting, running, and growing a business...it’s all a lot of work. Luckily, tools exist to make running your business easier. Whether it's communication apps, accounting softwares, CRMs, or an image editor, it’s all out there to make your business processes run smoothly. There’s also a solution for streamlining the endless amounts of business mail you receive with a fully digital mailroom. 

As a business owner or operator, you don’t have the time to manage incoming business mail—or maybe you’d just rather spend that time doing other things. Whether it’s sorting through official letters, mail and packages, data entry, depositing checks, scanning and filing invoices, or throwing away junk mail—it all consumes your precious time. (Especially when your small business or LLC doesn't have the headcount or resources to have mail management operations in-house.)

Automating tedious daily tasks will save you time and money, so you can focus on more important things...like running a business. One solution: an all-in-one virtual mailbox. 

A virtual mailbox and virtual address is a fast and secure way to manage your mail online. With a wide range of plans created to cater to your specific needs, you’ll save money on headcount and equipment so you can reallocate money and resources to more business-driven tasks. You can view and manage your postal mail online and check your mail from anywhere. 

Business software integrations to help your business 

At Earth Class Mail, our team put together integrations with small business owners in mind, with the goal of making life easier. One of the powerful integration platforms we support is with our friends at Zapier. Best part: no coding is required. 

Zapier and virtual mail

What is Zapier? It’s a tool that helps you automate tasks between two or more apps. You can set up “zaps” to automate workflows and tell your connected apps to follow the simple command, “when [this happens], then [do that].” With Zapier, you can connect your virtual mail with your other business tools. If you want, you can set up your mail to automatically get uploaded into a Slack channel in real time, or attach to a task in Asana, or add to your Salesforce lead.

See more about the Earth Class Mail + Zapier integration.

Virtual mail integration with accounting software

It’s not just limited to the letters you receive. The checks you get in the mail can be used with many other bookkeeping tools, such as our Quickbooks integrations.

Earth Class Mail can automatically deposit checks you receive and integrate with various accounting softwares, including Quickbooks, Bill.com, and Xero. These softwares sync with our automatic check deposit. So, customers can seamlessly record the payment for easy bookkeeping. [Already a customer and want to know more to set up the connection? Visit here.]

Turning paper mail into digital mail will not only save resources and money, it will also put an end to losing important pieces of mail. According to some estimates, it costs a company about $122 to locate just one misplaced document. That doesn’t even factor in the risk of security. 

When you have digitized business mail, you can not only keep mail and important documents forever with cloud storage—you can also keyword search to easily track out what you’re looking for. 

Within our customer dashboard, you have full control. You can take action on your incoming mail and documents such as ordering them to be securely shredded and recycled, or you can download the PDF and save it. You can also forward it to your colleagues, friends, and/or family.

You have full control to easily integrate your digitized and scanned mail with your favorite softwares, even if we haven’t thought of it yet. Each account comes with an API Key and playbook so developers can fly free and customize as they see fit. 

Interested in learning how virtual mailboxes and digital mail will make business easier? Let’s get started.

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