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Deposit checks you get in the mail automatically with Earth Class Mail

Joanna Heep

June 8, 2021

Who still goes to the bank to deposit paper checks they received in the mail? Mobile apps and electronic payments have reduced what was a standard daily activity to a rarity. 

Even if you hardly ever visit the bank, you may still be one of the millions of people who receive check payments in the mail. Businesses still issue checks to respond to vendor invoices and if you’re a freelancer, many of your payments still come to your mailbox. 

You can bring those analog activities into the digital age with the help of a virtual mailbox that automatically deposits your payments. 

How to get checks from the mail automatically deposited

A virtual mailbox offers you a professional mailing address, automatic processing and digitization of your mail, all while keeping your payments secure. 

To modernize your postal mail, you’ll need to first select a virtual mailbox provider. Then, you select from available mailing addresses. 

Earth Class Mail offers your choice of 80+ virtual addresses across the United States, all which offer automatic check deposit. You’re able to deposit a check for $10 per or choose a monthly plan for $39/mo. All you have to do is provide your bank information within your account settings.

When we detect a paper check in your mail, it will automatically be deposited. There are no deposit limits. You’ll get paid easily and can deposit checks from your mobile device from anywhere in the world.

You can also deposit a check for a one-time fee if you don’t expect to regularly receive payments. To do that, go into your “Account Settings” on the Earth Class Mail platform, and select the option to make the deposit. 

How does check deposit work?

Earth Class Mail offers electronic check endorsing, so you won’t have to even touch the envelope to access your money. 

Once you sign up for an Earth Class Mail virtual mailbox, you need to activate the check deposit feature within your account settings. That’s also where you provide the routing number for your bank, account holder’s name, and your account number. This will ensure your payments make it into the account you select. 

You’re able to add as many bank accounts as you like, so if you receive payments to different businesses or people, you’ll still be able to manage it all from one place. 

When you receive a check in the mail, we will scan and upload the check to your account. From our platform or mobile app, you can review your scanned checks online and choose what account you want it deposited in. It also allows you to split payments into different accounts. 

Earth Class Mail will electronically endorse your checks and complete your deposit slip. Then, we send your paper check and deposit slip directly to your bank. It usually takes 2 to 3 business days to process.

Is it safe to automatically deposit checks with a virtual mailbox?

It’s never easy to hand over your money, especially paychecks and business payments. 

That’s why we guard the security of our customers’ mail and personal information. We built every step of the process to protect your confidential information. Our security begins with the hiring and training of our technicians, and every staff member is trained to handle sensitive information. Our facilities are access-restricted and monitored 24/7.  

We assign every envelope and item a unique tracking number through its life cycle so your documents are always secure and receive a thorough record of how and where each piece of mail moves through our facilities.

Compare that to the security you can expect from a traditional mailbox. Mail theft increased by 600% between 2017 and 2020, according to the U.S. Postal Inspection Service. 

A virtual mailbox and automatic check deposit removes the risk of mail theft and the possibility of losing your paper checks. 

With the convenience of a hands-free depositing system, our automatic check depositing saves you a trip to the bank. 

Does Earth Class Mail work with all banks and banking apps?

Earth Class Mail’s check deposit feature integrates with major bookkeeping softwares such as QuickBooks, Xero, and Bill.com. 

You can save images of your checks, along with the rest of your mail, into cloud storage systems, including DropBox, Google Drive, and Box. This way, you’ll have easy access to searchable PDFs of your checks, mail, and important documents.

Our virtual mailbox and check deposit feature helps businesses and organizations reduce overhead costs, be free from physical office space, and save time. It’s especially important to nonprofit organizations if they have a fundraising campaign or receive recurring donations. Learn more about how our customer, Desire Street Ministries uses check deposit service to improve their efficiency as a nonprofit. 

Interested in simplifying your life with automated check depositing? Learn more here.

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