Recently, Earth Class Mail was named CIO Applications Solution Provider of the Year for 2019. We’re very excited to share the news with customers and prospects on our blog. To read the article, please visit CIO Applications.

Recently, Earth Class Mail was named CIO Applications Solution Provider of the Year for 2019. We’re very excited to share the news with customers and prospects on our blog. To read the article, please visit CIO Applications.

 Legal Tech Solution Provider of The Year | Earth Class Mail

Legal Tech Solution Provider of The Year

Earth Class Mail tries to keep its services affordable for all its customers, which is why our entry level plans start at $19 a month. Some local storefront mail centers offer virtual mailbox options for $10 a month. What’s the difference?

Why are some virtual mail providers so cheap?

Why are some virtual mailbox providers so cheap? | The Earth Class Mail Blog 

Why are some virtual mailbox providers so cheap?

You have a new address. Whether you’ve moved, signed up for a virtual mailbox or PO box, or have taken your business remote, you now need to communicate your new address with everyone.

How to change your address

Post office change of address

If you’re mailing anything besides an ordinary letter, how many stamps do you put on an envelope?  The number of stamps you put on letters or packages depends on the envelope size and its weight.

If you’re mailing anything besides an ordinary letter, how many stamps do you put on an envelope?  The number of stamps you put on letters or packages depends on the envelope size and its weight. If you don’t have the time to go to a postal store before calculating how many stamps you need, here’s a guide that will help you. 

How many stamps do I need? And where to buy?

When you decide to make the change to a virtual mailbox service,  you need to authorize your service provider  to receive and open your mail. You do this with an official form called a USPS 1583.

When you decide to make the change to a virtual mailbox service,  you need to authorize your service provider  to receive and open your mail. You do this with an official form called a USPS 1583.  This form allows the company to open and scan your mail, and lets you check your mail from anywhere. 

USPS 1583 Forms: What it is and how to complete one

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Account setup screenshot

Screenshot Onboarding 

Confirmation screenshot

Confirm screenshot

A few weeks ago,  I joined Earth Class Mail in July - both as a new customer AND as a new employee. After making the transition to a virtual mailbox,  I wanted to share my experience on how I set up my account. 

After making the transition to a virtual mailbox,  I wanted to share my experience on how I set up my account with Earth Class Mail to make my mail paperless.  

It took 5 easy steps to make my mail paperless

Interested in a virtual mailbox, but unsure what to use? Take this quiz to see what plan fits your needs

Quiz to help you decide which virtual mailbox, virtual address, virtual mailroom plan you should use. 

Which virtual mailbox plan should you choose?

When starting a business, you have a lot of decisions to make, from naming your company to hiring your first employee. Before that, you have to list an address on your business’s incorporation documents, and states require this to be a physical address.

When starting a business, you have a lot of decisions to make, from naming your company to hiring your first employee. Before that, you have to list an address on your business’s incorporation documents. States require a physical address when you register your business with the secretary of state in your state.  That may seem easy if you’re opening a brick and mortar storefront, but startups and remote businesses might have a tougher time deciding what address to use.

Can I register my business with a PO box address?

PO boxes and virtual mailboxes are more different than alike. Both give a non-residential address to share, but similarities end there. A virtual mailbox gives customers a full-range of options to manage their mail, important documents and packages online.

From locations offered by your service provider. Very often, business owners ask: "Is it possible to get a virtual PO Box near me?" Yes, it's possible; you should ask the service provider about availability. You can also set up virtual P.O. Boxes in multiple locations to create a broader market presence.


Pick your virtual P.O. Box address

According to your mail needs, and pay the fee.

Choose a plan

To authorize the service provider to receive mail on your behalf and have it notarized. You should submit two forms of ID.

Fill out a USPS Form 1583

Online or at a local post office. You can also redirect senders directly.
You can start receiving mail at your new virtual PO Box. You can view and manage your from anywhere 24/7 and receive mail and packages from any carrier.

Apply for a change of address

PO boxes and virtual mailboxes are more different than alike. Both give a non-residential address to share, but similarities end there. Virtual mailbox gives customers a full-range of options to manage their mail, important documents, and packages online.

What’s the difference between a PO box and a virtual mailbox?

Odd addresses or number mix-ups aren’t the only reason for mail delivery issues. If your address is difficult to deliver to, it can be a major inconvenience. .

Odd addresses or number mix-ups aren’t the only reason for mail delivery issues. If your address is difficult to deliver to, it can be a major inconvenience.  Postal workers will also forgo delivering mail to your address for other reasons. You won’t get mail if a vehicle parks in front of your mailbox. A loose dog in your neighborhood that the postal carrier views as threatening can prevent delivery for your home - or even the whole neighborhood.

Is it hard to get your mail delivered? A virtual address fixes that.

Sometimes, where you do business can be just as important as what you’re doing. Much like how the location of a home in an exclusive neighborhood can help it sell, businesses can benefit from an office in the right spot. 

Sometimes, where you do business can be just as important as what you’re doing. Much like how the location of a home in an exclusive neighborhood can help it sell, businesses can benefit from an office in the right spot.  If you want to launch a tech startup, you can heighten your professional image with a San Francisco mailing address. If you have a luxury lifestyle brand, a Park Avenue address might add to that prestige Fortunately, you don’t have to pay inflated office rent to reap the same rewards that an established office address might give you. Earth Class Mail offers virtual business addresses, including some exclusive addresses, perfect for startups, virtual offices, and remote businesses that don’t actually need the office space. 

Does having a prestigious address help your business?

If you have moved at least once to a new city or state, you know how important it is to transfer your mail to a new address.

Mail transfer service

How to transfer mail to new address?

As the traditional business model adapts to a more modernized remote work environment, managing influxes of paper-bound information become a topic of discussion.  A main source of paper comes from mail. 

As the traditional business model adapts to a more modernized remote work environment, managing influxes of paper-bound information become a topic of discussion.  A main source of paper comes from mail. Businesses are now looking into ways to improve their paper management through technology. If you think about it, opening and sorting mail take time. That time can be used more efficiently on other tasks for the company. Entrepreneurs and solopreneurs may have a harder time since this task falls upon their shoulders. Time management on the use of resources is a key element when looking at ways to improve your paper efficiency.  

Five ways virtual mail can improve your paper efficiency 

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Unsurprisingly, 80% of Americans would rather bank virtually than visit a brick-and-mortar branch. Requesting online check deposits is simple, safe, fast, convenient, and can be done anywhere, anytime.

Earth Class Mail offers flexible virtual mailbox plans and check deposit services as an add-on feature! Requesting online check deposits is simple, safe, fast, and can be done from anywhere. 

Mobile check deposit requests - Manage them online safely

Six ways to safely manage your online mobile check deposit requests

productivity

Working from home is pretty great, being in a familiar setting, with your own desk decor and fuzzy socks to keep you company. Plus, saving on commuting, coffee, and quick lunches can all seem like added benefits to your work-life balance. 

Working from home is pretty great, being in a familiar setting, with your own desk decor and fuzzy socks to keep you company. Plus, saving on commuting, coffee, and quick lunches can all seem like added benefits to your work-life balance. Not getting chatted to endlessly at the water cooler? Even better. Yet, working from home presents its own challenges, tribulations, and, most detrimentally, distractions. Being productive while working from home can be a struggle when faced with piles of laundry, sick pets, or kids coming home from school. You want to do it all, but you also want to do your job! Luckily, there are ways to hack your brain into keeping productive while at work and get things done while leaving time for your personal life.  1. Get Quality Sleep  A good day is proven to start with good sleep. Sure, you brag you got eight full hours last night but was it a good eight hours? Sleep quality is better than sleep quantity when it comes to feeling rested and ready for the day ahead. Quality sleep primarily starts with less blue light before bed and upon waking up, so putting down work at an appropriate time is key. Finding a dark, quiet space also greatly affects how much time you spend in a deep sleep each night, so maybe it is time to splurge on some blackout curtains.  2. Create a Daily Plan  Tasks at work can sometimes seem overwhelming and sometimes not enough, leaving us with an unhealthy balance of stress versus relaxation. You may feel like you are the type who “works better under stress,” which may be true when it comes to true emergency productivity. However, laying out tasks helps you realize which areas need immediate attention and which are best kept for later. Taking twenty minutes at the beginning of your day to create a running document outlining your daily tasks can help chart the course and save your mental place when you get pulled from your desk by life (or your cat gets tangled in your blinds).  3. Take Breaks  Taking a break may seem counterintuitive when it comes to being productive, but taking well-timed trips away from your screen can improve clarity on the tasks at hand. Scheduling quick breaks into your day can help your mind focus by getting your body moving with a quick stretch or outdoor walk. A break can also help scratch the itch to do housework, as you can throw in a load of laundry or prep a lunch. Keeping your breaks regular daily will also assist your brain in adopting a routine that you can harness for daily planning, giving you something to work towards as a mini finish line for tasks.  4. Be an Early Bird Being early doesn’t always mean waking up at the crack of dawn, but it can mean a few extra minutes in the morning to set a routine, exercise, or cook a healthy breakfast. Being early is also a mindset that encourages productivity. If you turn in projects before they are due, you reduce the stress and scramble of adapting your schedule to day-of deadlines. Thus, more room for new work and more productive outcomes. Being five minutes early to online meetings is also a good way to feel prepared to present and ensure that you are in a meeting mindset the minute others jump in.  5. Design Your Own Work Style 

How to Stay Productive Working From Home

Business automation tools and software can eliminate the effort from some of your repetitive tasks, make your work easier, and shift your efforts to what really matters. Aside from saving time, you can save money when you automate business processes. 

Business automation tools and software can eliminate the effort from some of your repetitive tasks, make your work easier, and shift your efforts to what really matters. Aside from saving time, you can save money when you automate business processes.  However, as artificial intelligence (AI) tools launch for everything from hiring employees to communicating with customers, you have to find a balance. Though AI can help automate many things, what tasks should remain with your employees?

What business tasks you should and shouldn’t automate

Photo inside Blogs

When you are looking to start your business, location really is everything!  Some areas of the United States fare better than others when launching a successful business.  These areas are magnets for small business ventures, entrepreneurs, and talent.

When you are looking to start your business, location really is everything!  Some areas of the United States fare better than others when launching a successful business.  These areas are magnets for small business ventures, entrepreneurs, and talent. Keep in mind that when an area is rich in blossoming development, property values tend to go up. This will make it difficult to find storefront real estate at a price that coincides with that of a startup budget.  A solution to help you establish your business presence in a high-demand market: a virtual address.

What are the best cities to start a business?

f you are starting a new business, there are so many choices to promote your business that sifting through the tools and vendors may turn into a time-consuming and frustrating chore. 

If you are starting a new business, there are so many choices to promote your business that sifting through the tools and vendors may turn into a time-consuming and frustrating chore. To help you become successful with minimal disruption, we will share some of our favorite marketing essentials. In addition, we will call out some of the free tools that even large and profitable corporations use for their marketing efforts. Before you start marketing your products and services to prospective buyers, you must understand who they are, where they are, and how your product benefits them. There is more than one way to find all the buyer data you need — both paid and free; however, market research starts with your products, services, and solutions.  

Top 5 Do-It-Yourself marketing tools for entrepreneurs and startups that will help you become successful with minimal disruption, we will share some of our favorite marketing essentials. 

Top 5 Do-It-Yourself Marketing Tools for Entrepreneurs and Startup Businesses

Small biz owner

Choosing the best virtual address service for your business can be a key way to make or break it in a particular market. But, let’s be real; Real estate is expensive, especially in cities like New York, Miami, and Los Angeles

Which Virtual Address is Best for My Business?  A virtual business address is incredibly dynamic and widely accepted. You can place it on marketing materials, email sign-offs, boilerplate, or a hot air balloon. That’s right; your address can become a total part of your personal business brand! When choosing your new virtual address, it is important to consider more than just what looks good on paper.  Asking yourself important questions like, “where is my target audience located?” and “what kind of business am I planning to run?” can help guide you towards the best choice. For example, if you are starting a Farmtech company specializing in software for farmers and ranchers, an address in Wyoming, Idaho, or Montana would have a better appeal than an address in Florida. Likewise, if you plan to expand your business to a new luxury market, New York City, Los Angeles, and Washington D.C are all great places to start your new venture.  Local appeal always goes a long way for pitching to a community while giving you total autonomy to expand your business from anywhere—even outside the U.S. 

States We Offer a Virtual Address In, and Which one is Best for Your Business.

Remote workers who have the flexibility to work from anywhere now can do just that. Some countries offer special visas just for remote work. These digital nomad visas allow employees to work for their U.S.-based job abroad. 

As companies embrace remote-first work environments, why not switch up your office atmosphere and work from another country? Companies like Airbnb provide the same salary to their employees–regardless of their location’s cost of living. So, pull out your map, dip into your wildest dreams and start packing!   Remote workers who have the flexibility to work from anywhere now can do just that. Some countries offer special visas just for remote work. These digital nomad visas allow employees to work for their U.S.-based job abroad. Some countries even launched specific programs to recruit remote workers to help the local economy recover from the pandemic. Barbados launched a “Barbados Welcome Stamp” program, and one plan calls for entire Italian communities to become remote worker hubs. Other countries may allow long-term travel and remote work without an explicit policy.   While traveling for remote work might not be quite the same as doing it for fun, it’s a middle ground if you don’t have vacation days to spare or want to make your vacation more permanent. 

Working Abroad: Countries that offer remote work visas

Environmental Impact 

More than 129 billion pieces of mail were delivered in 2021. Once opened and read, it ends up in the trash–the average household throws out 13,000 separate pieces of mail each year.  This hurts our environment.

Making mail green: An inside look into Earth Class Mail’s process. More than 129 billion pieces of mail were delivered in 2021. Once opened and read, it ends up in the trash–the average household throws out 13,000 separate pieces of mail each year.  More than half of all mail processed by the U.S. Postal Service is considered junk mail.  Producing a year's worth of junk mail takes 80 million to 100 million trees. This hurts our environment.

Legal Tech Solution Provider of The Year

Find out more with The Postcard

Recently Added

How to transfer mail to new address?

Five ways virtual mail can improve your paper efficiency

Six ways to safely manage your online mobile check deposit requests

How to Stay Productive Working From Home

What business tasks you should and shouldn’t automate

What are the best cities to start a business?

Top 5 Do-It-Yourself Marketing Tools for Entrepreneurs and Startup Businesses

States We Offer a Virtual Address In, and Which one is Best for Your Business.

Working Abroad: Countries that offer remote work visas

Making mail green: An inside look into Earth Class Mail’s process

Most Read

Why are some virtual mailbox providers so cheap?

Post office change of address

How many stamps do I need? And where to buy?

USPS 1583 Forms: What it is and how to complete one

It took 5 easy steps to make my mail paperless

Which virtual mailbox plan should you choose?

Can I register my business with a PO box address?

What’s the difference between a PO box and a virtual mailbox?

Is it hard to get your mail delivered? A virtual address fixes that.

Does having a prestigious address help your business?

Access postal mail anywhere with a virtual MailBox

Find out more with The Postcard

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