Join Earth Class Mail at the 2019 Dig-In Conference for Digital Insurance

Earth Class Mail is excited to travel north from our San Antonio headquarters to spend a few days exhibiting at this year’s Dig-In conference at the Neal Kocurek Memorial Austin Convention Center in Austin, TX. Dig-In is an innovative, industry-leading event built to showcase the best aspects of the digital future of insurance.  Attendees include senior technology and strategy decision makers from insurance carriers from across the U.S. and around the globe including, P&C and life technology executives, P&C and life strategy executives, heads of innovation, digital strategy executives, startups, AI & analytics firms, customer experience firms, strategy & innovation experts, drones, IOT and telematics firms, venture capital investors, private equity investors, regulators and government officials, and technology innovators looking to partner with industry leaders.

Stop by our Booth #724 in the Exhibit Hall to learn how we transform mail into actionable data. 

Schedule a brief in-person meeting at our booth and you’ll receive an extra entry into our drawing to win an Apple Watch Series 4.

When you visit our booth, you’ll have the chance to:

  • Learn more about Earth Class Mail solutions for the insurance industry.
  • Enter to win an Apple Watch Series 4.
  • Pick up an Earth Class Mail insulated water bottle. Come early as supplies are limited.

Exhibition Dates and Hours:

  • Wednesday, May 29th: 1:30 pm – 6:45 pm
  • Thursday, May 30th: 9:15 am – 7:00 pm
  • Friday, May 31st: 9:00 am – 12:30 pm

Follow @EarthClassMail and the conference hashtag #DigIn2019 on Twitter. We hope to see you there!

To learn more about our solutions, please contact: [email protected] or 210-802-5211.

Four Questions for Improving Your Paper Efficiency

All businesses are challenged with managing huge influxes of paper bound information, the majority of which is inbound mail. In response, businesses of all sizes increasingly use technology and outsourcing to modernize and improve the efficiency of managing this paper.  Paper management can cost employees valuable hours, especially when they’re assigned the task of opening, sorting, and acting on important mail. This can be particularly hard for entrepreneurs, who are already strapped for valuable resources.

It may be helpful to think about the time your business spends on administrative tasks, such as mail management or manual scanning. Re-evaluating your current approach (or lack thereof) for handling postal mail could help you realign your business’ true objectives. We’ve listed four primary questions that may help in that process.

  1. What is the volume of mail you receive?  In 2018 alone, the United States Postal Service delivered more than 146 billion pieces of mail.  For organizations that receive high volumes of mail, have multiple offices receiving mail, or deal with busy seasonal trends, you may benefit from a digital mailroom. If so, make sure the firm you choose for outsourcing your mail has the infrastructure and history of processing documents quickly and reliably. Ask how long the business has been in operation, what technologies are used to complete the job, and how they plan for business continuity in the event of a disruption.

  2. What actions can I take on my mail? If mail is sorted in house, think how long it takes for necessary actions to be taken on those mail items. If it’s taking longer than needed for important documents to be read, bills to be paid, or checks to be deposited, these questions may help in finding a better solution.
    • How long does it take to open and deliver important documents?
    • How long does it take to deposit checks?
    • What are the available options for organizing information?
    • Can I easily share important information with coworkers?
    • Can I easily find the information I need on paper?
    • Am I able to extract relevant data systematically or consistently?
    • Am I able to take action seamlessly?

  3. What network and physical security measures do you take? Your mail and paper documents are vitally important for your business. If you’re going to outsource the handling of those important papers, make sure you can trust the business tasked with your mail management. Ensure they have reliable certifications, and ask about cybersecurity measures and privacy policies in place to keep your data safe and secure. It may actually be more secure than keeping important papers in your own offices.

  4. How quickly can I access my information? One of the major benefits of using a digital mailroom is accessing information quickly and in a more useful format. If you’re manually scanning your own documents, ask how long it’s taking to see the digital contents from the moment you start your workflow. Searchability and accessibility are key benefits of digitizing mail and storing in a cloud-based environment.

When deciding whether to outsource your mail management, assess how it will impact your team, existing processes, and other workflows. As the world continues to evolve, it is important for businesses to evolve as well. Outsourcing and digitization help streamline efficiencies, eliminate manual-intensive processes, and enable businesses to focus on what they do best.

To learn more about our solutions, please contact: [email protected] or 210-802-5211.

Launching Auto-Deposit for CheckStream

We developed CheckStream with simple goals: help people save time and get paid faster by depositing checks straight from their inbox. With more than $120 million in deposited checks this year alone, we’ve accomplished our goals by saving you from unnecessary trips to the bank.

We wanted to do more to create an even better and faster solution, and with our launch of Auto-Deposit, we’re giving CheckStream that boost.

Although faster than walking checks to a teller, it still takes time to open your inbox, locate mail items containing checks, and manually request a deposit for each check. Now, Auto-Deposit will complete the check depositing process from start to finish the moment we detect a check in your inbox.  

Plus, when paired with our existing Auto-Scan rule, Auto-Deposit will allow you to receive your cash without a single search or click in your inbox. It’s a ‘set and forget’ solution without limits on the number of checks you can deposit into any domestic bank account.

Here’s how ‘set and forget’ works:

  • Once enabled, Auto-Scan will automatically scan the contents of mail items received in your virtual inbox.
  • If any of the items contain a check, the Auto-Deposit rule will immediately begin the depositing process.
  • Cash arrives in your account without you having to open your inbox. 

When you set up your Auto-Deposit rule, you’ll be able to choose which domestic bank account will receive your checks. You also choose what happens to the physical and digital copies of the check and mail item once we’ve completed the deposit.

We deposit checks overnight free of charge to Bank of America, JP Morgan Chase, or Wells Fargo. You can also overnight a check to other banks for a fee. Imagine seeing cash appear in your accounts within 24 hours of receiving a check without ever opening your inbox. It’s that simple.

Auto-Deposit is Earth Class Mail’s best solution for saving you time and speeding up your cash flow. All created so that you spend your time doing what you want.

Learn more about setting up Auto-Scan and Auto-Deposit, or reach out to our customer success team at [email protected].