Salt Lake City, UT

Earth Class Mail is excited to be exhibiting at the ABA TechShow February 26 - 29 in Chicago, Illinois. <h3>What happens at the event?</h3>The ABA TechShow is where lawyers, legal professionals, and technology all come together. Over three days attendees will learn about the most useful and practical technologies for legal practices.<h3>Attending the event?</h3>Come by Booth 604 and meet with members of the Earth Class Mail team to learn more about our fully digital mailroom for lawyers. We’ll be talking about our service, answering questions, giving demos, and networking with legal professionals. We’ll also be giving out Moleskins and Starbucks gift cards, along with other Earth Class Mail branded gifts.  Follow us on social during the conference! <a href="https://twitter.com/EarthClassMail">@earthclassmail</a> will be live-tweeting under the hashtag #ABATECHSHOW.<h3>Book an in-person meeting!</h3>Schedule a brief in-person meeting with us and you’ll receive an extra entry into our drawing for an Apple Watch Series 4. To schedule a time to meet with our team directly at the booth, email us at <a href="mailto:marketing@earthclassmail.com">marketing@earthclassmail.com</a>, or give us a call at 210-802-5211.<h3>Learn more</h3>To learn more about Earth Class Mail’s fully digital mailroom for lawyers visit <a href="https://www.earthclassmail.com">our website</a>.

Earth Class Mail is excited to be exhibiting at the ABA TechShow February 26 - 29 in Chicago, Illinois. 

 2020 ABA TECHSHOW | Earth Class Mail

2020 ABA TECHSHOW

For years, law firms of all sizes followed a similar pattern when it came to running their mailroom. These firms would dedicate time and labor to opening, sorting, and filing incoming mail that could be used for more pressing legal work.Small firms required legal secretaries or assistants to step away from other tasks to open, sort, and deliver incoming mail. Larger firms often used a dedicated mailroom, which involved substantial labor costs and required plenty of physical space. The traditional system for filing away this correspondence and other documentation was not much better. This process drained resources and dramatically increased the amount of physical space each firm needed to hold years’ worth of thick paper files.Now technology is transforming the way many practices operate – and law firms of every size are utilizing this technology to streamline their mailroom process. For a variety of reasons, including improvements in digital scanning technology, virtual law firms are replacing the traditional brick and mortar experiences.  The concept of a virtual law firm is made available by the use of a virtual mailbox or virtual address, sometimes even referred to as a digital <a href="https://www.earthclassmail.com/mailroom">mailroom</a>. A <a href="https://www.earthclassmail.com/virtual-business-address">virtual address</a> is an actual street location that serves as a firm&#39;s functioning business address. Firms are able to select the location of their business address from a list of virtual addresses, typically made available from virtual address providers.  Mail sent to this address is then automatically forwarded to the virtual address provider’s processing facility. At Earth Class Mail, all mail sent to our virtual addresses is routed to our secure mail processing facility, where incoming mail is received, scanned and digitized. File storage occurs in the cloud; making files and documents readily accessible for use in support of a case.  By using a service like Earth Class Mail we’ve seen many smaller firms avoid overwhelming office expenses and we’ve allowed larger firms to be more agile. In addition to a significant reduction in cost-savings, lawyers can focus more on their practice, creating an experience tailored toward customer service and building relationships.

For years, law firms of all sizes followed a similar pattern when it came to running their mailroom. These firms would dedicate time and labor to opening, sorting, and filing incoming mail that could be used for more pressing legal work.

 Virtual Law Firms Benefiting From Virtual Addresses | Earth Class Mail

Virtual Law Firms Benefiting From Virtual Addresses

Recently, Earth Class Mail was named CIO Applications Solution Provider of the Year for 2019. We’re very excited to share the news with customers and prospects on our blog. To read the article, please visit <a href="https://legal.cioapplications.com/vendor/earth-class-mail-turning-legal-mail-and-paper-into-digital-actionable-documents-cid-3641-mid-216.html">CIO Applications</a>.***Coverage of this announcement has been covered by CIO Applications.

Recently, Earth Class Mail was named CIO Applications Solution Provider of the Year for 2019. We’re very excited to share the news with customers and prospects on our blog. To read the article, please visit CIO Applications.

Recently, Earth Class Mail was named CIO Applications Solution Provider of the Year for 2019. We’re very excited to share the news with customers and prospects on our blog. To read the article, please visit CIO Applications.

 Legal Tech Solution Provider of The Year | Earth Class Mail

Legal Tech Solution Provider of The Year

Happy New Year! As we kick off 2020 we’re also taking the opportunity to reflect on 2019. As a company we have a lot to celebrate given the growth we experienced in new customers, team members, and product enhancements. Most important to us, we continued to transform how our customers receive and interact with their <a href="https://www.earthclassmail.com/mail-scanning">postal mail</a>. Check out some of our favorite highlights from 2019 below!  <h3>By the Numbers</h3>Let’s start by taking a look back at 2019 and the number of mail items we processed for our customers. <h3>Product Enhancements </h3>In early 2019, we released an entirely new interface that, in addition to a new look and feel, introduced a number of new features.  The improvements are a reflection of our mission to transform the way businesses and people receive and interact with their postal mail; making it as simple, fast, and familiar as managing email.  The new interface is the result of customer interviews and feedback, as well as a study of how customers use our service. Based on what we learned, we introduced new automation rules like auto-deposit for checks, a feature customers love because it ensures expedient payment processing and reduces the time they have to wait to access funds. Another exciting development was more advanced artificial intelligence, or machine learning, that identifies and categorizes incoming documents by type. Building on our optical character recognition capabilities, we began extracting key data from certain document types in 2019; you’ll hear more about this in the year ahead as we further develop this offering in 2020. The result of the work we’ve done in 2019 is a more powerful interface that makes it easier to navigate, organize, and take action on mail items.    We also brought FileRoom to our customers in 2019. FileRoom gives our customers the ability to have us receive, scan, and digitize paper, beyond mail. It’s our way of doing for all physical documents what we’ve done for mail over the last 15 years.One of the accomplishments we’re most proud of is the release of our iOS mobile app for customers. The app makes it easier than ever to manage postal mail on the go. Check it out <a href="https://apps.apple.com/us/app/earth-class-mail/id1484077329?utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz--OBBz64METnABLQ9YLRrlTA1Yet_ybzPnWuo_n8-fXBZNsiDJ-bCgxKJsZbWXVfeMi-erZ">in the Apple app store</a>! All of these product enhancements wouldn’t have been possible without our product and engineering teams and the nearly one million lines of code written to support these new features and improvements.  <h3>Legal Solution Provider of the Year</h3>Lawyers find our services particularly useful because of the paper heavy nature of their practices and the large volume of important legal documents they receive through the postal mail.  We’ve long believed that we have a great solution for lawyers looking to go paperless and we’re not alone in that thought. Just before the start of 2020 we were named Legal Tech Solution Provider of the Year by CIO Applications. <a href="https://legal.cioapplications.com/vendor/earth-class-mail-turning-legal-mail-and-paper-into-digital-actionable-documents-cid-3641-mid-216.html">You can read all about it here</a>. <h3>Improving our Customers’ Experience</h3>We are always looking for ways to improve our services and to increase the value we provide our customers. We know security, reliability, accuracy &amp; speed are important to our customers and we plan to heavily focus on enhancing each one of these in 2020. From an educational perspective, we’re excited to announce we’ll be releasing a series of videos during the year to help customers better understand how to get the most out of our services.   We’re thrilled for the year ahead, and would like to thank you for being an Earth Class Mail customer. As always, we welcome your feedback and ideas. We promise to continue learning and innovating to better meet the needs of our customers and to make it possible to do more than ever with your digital mail.

Happy New Year! As we kick off 2020 we’re also taking the opportunity to reflect on 2019. As a company we have a lot to celebrate given the growth we experienced in new customers, team members, and product enhancements. 

 Year In Review 2019 | Earth Class Mail

Year In Review 2019

Earth Class Mail is excited to travel north from our San Antonio headquarters to spend a few days exhibiting at this year’s <a href="https://www.dig-in.com/conference/digitalinsurance-2019">Dig-In conference</a> at the Neal Kocurek Memorial Austin Convention Center in Austin, TX. Dig-In is an innovative, industry-leading event built to showcase the best aspects of the digital future of insurance.  Attendees include senior technology and strategy decision makers from insurance carriers from across the U.S. and around the globe including, P&amp;C and life technology executives, P&amp;C and life strategy executives, heads of innovation, digital strategy executives, startups, AI &amp; analytics firms, customer experience firms, strategy &amp; innovation experts, drones, IOT and telematics firms, venture capital investors, private equity investors, regulators and government officials, and technology innovators looking to partner with industry leaders.Stop by our Booth #724 in the Exhibit Hall to learn how we transform mail into actionable data. Schedule a brief <a href="https://app.hubspot.com/meetings/eric-romoff/digin-meeting-earth-class-mail-?__hstc=66752113.3c111f2998fae1005ab92f5681731729.1582053100174.1605204504174.1605238716274.483&__hssc=66752113.7.1605238716274&__hsfp=1042654990">in-person meeting</a> at our booth and you’ll receive an extra entry into our drawing to win an Apple Watch Series 4.When you visit our booth, you’ll have the chance to:<ul><li>Learn more about Earth Class Mail solutions for the insurance industry.</li><li>Enter to win an Apple Watch Series 4.</li><li>Pick up an Earth Class Mail insulated water bottle. Come early as supplies are limited.</li></ul>Exhibition Dates and Hours:<ul><li>Wednesday, May 29th: 1:30 pm – 6:45 pm</li><li>Thursday, May 30th: 9:15 am – 7:00 pm</li><li>Friday, May 31st: 9:00 am – 12:30 pm</li></ul>Follow <a href="https://twitter.com/EarthClassMail">@EarthClassMail</a> and the conference hashtag <a href="https://twitter.com/search?vertical=default&q=%23DigIn19&src=tyah">#DigIn2019</a> on Twitter. We hope to see you there!To learn more about our solutions, please contact: sales@earthclassmail.com or 210-802-5211.

Earth Class Mail is excited to travel north from our San Antonio headquarters to spend a few days exhibiting at this year’s Dig-In conference at the Neal Kocurek Memorial Austin Convention Center in Austin, TX.

Earth Class Mail will be exhibiting for a few days at the 2019 Dig-In conference in Austin, TX. Visit our blog to learn more.

Earth Class Mail at the 2019 Dig-In Conference for Digital Insurance

Join Earth Class Mail at the 2019 Dig-In Conference for Digital Insurance

Remote work is rising, with recent estimates stating that at least 43% of all workers now work out of the office at least part of the time. These rates are likely to increase exponentially in the coming years as digital transformation advances pose a direct threat to the traditional workplace model.  “Remote offices” or “remote workplaces” come with a unique set of challenges, including the need for increased digitization and a virtual environment that facilitates not only work, but culture and collaboration. Read about some of the top trends impacting remote work today in the Forbes article below.Remote work is no longer a privilege. It’s become the standard operating mode for at least 50% of the U.S. population. Virtual retreats are no longer attributed solely to progressive startups. Traditional employers are finally on-board and ready to propose a flexible work arrangement higher up the pipeline.2019 will further reinforce the current global shift towards “remote-friendly” workplaces and dictate a few more unique trends.1. Employer expectations of digital skills are shifting from basic to advanceThe demand for technology-savvy professionals now extends well beyond the software development space. According to fresh data from LinkedIn, general tech skills – web design, social media management and so on – are among the fastest growing in-demand skills. Whereas basic digital literacy – fluency with email software tools and word processing software – witnessed the fastest decline compared to other skill groups. Companies now expect employees to be more comfortable with all sorts of digital tools, even for entry-level positions and more so for remote employees. So if you are just considering the transition, make sure that your technical skill set is up-to-date and you know how to run a virtual office.2. “In-the-office” days may become more popularNo, it’s not because more employers want to micromanage their remote teams. Quite on the contrary, employers are finally starting to address the mental health factor more seriously. The biggest reported struggle of remote work is lack of community – 21% of remote workers named “loneliness” as one of their main on-the-job issues.To address this, companies are now encouraging remote members to come back to the office at least once per week. And this strategy gives results – Gallup poll estimated that the “visiting” employees tend to be more engaged and fulfilled when compared to their 100% remote or full-office counterparts. Such members are more likely to have friendships at work and state that their job includes opportunities to learn and grow.3. Workplace cybersecurity will move upstreamThis year, a lot of large companies have fallen prey to cybersecurity attacks and Internet giants (think Facebook) reported massive data breaches. While large corporations already have a good grip on security policies for remote employees, smaller employers have been leaving this area neglected. A new survey says that 38% of remote workers hired by SMEs do not have the technological support or expertise they need when working at home or in a public space. Interestingly enough, an additional 18% of respondents say that they would have been concerned as an employer about IT security. Rightfully so, as 72% of breaches actually occur at companies with under 100 employees.In 2019, smaller companies should really catch up on their IT security. A good start is to develop unified security policies for both in-house and remote employees; restrict access to sensitive data to those who try to access it from public Wi-Fi networks and explore new-gen security tools, especially those powered by the blockchain technology.4. Employers should start addressing the “trust issues”E&amp;Y survey revealed that less than half of global professionals trust their current employer, boss or team/colleagues. While the survey only included responses from in-house team members, the trust factor often gets more complicated for remote team members. Working solo, without regular access to company updates and the “water cooler” corporate chit-chat, can amplify the employee’s exclusion from the work process and make them question whether they are treated fairly or not.The same survey indicated that unfair employee compensation, unequal opportunity for pay and promotion, lack of leadership, a work environment that does not promote collaboration are the key reasons for low trust. Promoting more transparency and collaboration between remote/in-house teams and management should become the new norm for 2019.5. Having a specialization is a mustThe era of generalists is over. Most employers are now after talent with specific skill sets: 78% of HR managers said that most skills will become even more niche in the next 10 years. Possessing those coveted skills means that you will remain in high-demand and have a lever during salary negotiations. Most employers are ready to pay the top dollar for hiring and retaining a remote candidate, whenever they cannot find certain expertise locally.6. Legislature changes may lead to more remote work opportunitiesFASB/IASB accounting changes are due to take effect on 1 January 2019 in the US, affecting every company that leases commercial real estate. A lot are now forced to seek alternative solutions for accommodating their offices. As a cost-optimization strategy, savvy businesses may choose to switch to telecommuting and hire new personnel on a remote basis. Gartner also estimates that “choose-your-own-work-style” decisions do not just lead to operational savings, but as well boost employee rates by more than 10%. So a lot of employers will likely diversify their work policies.7. More training for remote staffThis year, employers have finally recognized the fact that the lack of meaningful learning and progression opportunities leads to high attrition rates. In 2019, this line of thinking also extends towards remote teams. Micro-learning and self-paced learning programs are bound to get more traction as more employers realize the incremental benefits of nurturing and re-engaging existing teams.8. Get prepared for Gen Z competitionBy 2020, Gen Z will comprise 36% of the global workforce. Being digital natives, who grew up in an internet-centric society, the members of this generation are likely to be more comfortable with newer technology and more inclined to seek remote or flexible working arrangements, rather than pursue traditional corporate roles. Account for the competition that’s coming.9. Nomadic remote workers will find new basesCo-working spaces became the usual habitat of the remote worker. In 2019, the travel-seeking remote employees may finally succeed in combining their need for a decent Wi-Fi with an affinity for some pool time. Selina a hotel chain, mashing up high-end suites with dormitory rooms in the same building, along with coworking spaces is expanding to the US and Europe. After successfully testing their operational model in Latin America markets, the company secured a new building in Miami and is now location-scouting in Portugal.10. Remote work is expected to grow stronger in 2019All signs indicate that we are nowhere close to hitting the plateau. Businesses across public and private sector increasingly recognize the benefits of hiring and retaining remote workers. Societal trends with millennials and Gen Z also push more businesses towards adopting more flexible working policies and allowing at least partial telecommute. If you are planning to transition to remote work, 2019 may be just the right time to do so.The article above, written by Abdullahi Muhammed, was originally published on Forbes’ website. View the original article here: <a href="https://www.forbes.com/sites/abdullahimuhammed/2018/12/21/10-remote-work-trends-that-will-dominate-2019/">https://www.forbes.com/sites/abdullahimuhammed/2018/12/21/10-remote-work-trends-that-will-dominate-2019/</a>. Abdullahi is a contributor to Forbes covering smart freelancing, the gig economy, and remote work.To learn more about our solutions, please contact: sales@earthclassmail.com or 210-802-5211.

Remote work is rising, with recent estimates stating that at least 43% of all workers now work out of the office at least part of the time. These rates are likely to increase exponentially in the coming years as digital transformation advances pose a

2019 will further reinforce the current global shift towards “remote-friendly” workplaces and dictate a few more unique trends. Click to read more.

10 Remote Work Trends That Will Dominate 2019 | Earth Class Mail

10 Remote Work Trends That Will Dominate 2019

All businesses are challenged with managing huge influxes of paper bound information, the majority of which is inbound mail. In response, businesses of all sizes increasingly use technology and outsourcing to modernize and improve the efficiency of managing this paper.  Paper management can cost employees valuable hours, especially when they’re assigned the task of opening, sorting, and acting on important mail. This can be particularly hard for entrepreneurs, who are already strapped for valuable resources.It may be helpful to think about the time your business spends on administrative tasks, such as mail management or manual scanning. Re-evaluating your current approach (or lack thereof) for handling postal mail could help you realign your business’ true objectives. We’ve listed four primary questions that may help in that process.<ol><li>What is the volume of mail you receive?  In 2018 alone, the United States Postal Service delivered more than <a href="https://facts.usps.com/size-and-scope/">146 billion pieces of mail</a>. For organizations that receive high volumes of mail, have multiple offices receiving mail, or deal with busy seasonal trends, you may benefit from a digital mailroom. If so, make sure the firm you choose for outsourcing your mail has the infrastructure and history of processing documents quickly and reliably. Ask how long the business has been in operation, what technologies are used to complete the job, and how they plan for business continuity in the event of a disruption. </li><li>What actions can I take on my mail?If mail is sorted in house, think how long it takes for necessary actions to be taken on those mail items. If it’s taking longer than needed for important documents to be read, bills to be paid, or checks to be deposited, these questions may help in finding a better solution.<ul><li>How long does it take to open and deliver important documents?</li><li>How long does it take to deposit checks?</li><li>What are the available options for organizing information?</li><li>Can I easily share important information with coworkers?</li><li>Can I easily find the information I need on paper?</li><li>Am I able to extract relevant data systematically or consistently?</li><li>Am I able to take action seamlessly?</li></ul></li><li>What network and physical security measures do you take?Your mail and paper documents are vitally important for your business. If you’re going to outsource the handling of those important papers, make sure you can trust the business tasked with your mail management. Ensure they have reliable certifications, and ask about cybersecurity measures and privacy policies in place to keep your data safe and secure. It may actually be more secure than keeping important papers in your own offices. </li><li>How quickly can I access my information?One of the major benefits of using a digital mailroom is accessing information quickly and in a more useful format. If you’re manually scanning your own documents, ask how long it’s taking to see the digital contents from the moment you start your workflow. Searchability and accessibility are key benefits of digitizing mail and storing in a cloud-based environment.</li></ol>When deciding whether to outsource your mail management, assess how it will impact your team, existing processes, and other workflows. As the world continues to evolve, it is important for businesses to evolve as well. Outsourcing and digitization help streamline efficiencies, eliminate manual-intensive processes, and enable businesses to focus on what they do best.To learn more about our solutions, please contact: sales@earthclassmail.com or 210-802-5211.

All businesses are challenged with managing huge influxes of paper bound information, the majority of which is inbound mail. In response, businesses of all sizes increasingly use technology and outsourcing to modernize and improve the efficiency of managin

Improve your paper efficiency with these four questions from Earth Class Mail.

Address in Salt Lake City, UT

Salt Lake City

Salt Lake City

How Virtual Mail Works

We receive your mail

We digitize it for you

You take control

Latest from Earth Class Mail

2020 ABA TECHSHOW

By Earth Class Mail Team

February 7, 2020

Virtual Law Firms Benefiting From Virtual Addresses

By Earth Class Mail Team

February 7, 2020

Legal Tech Solution Provider of The Year

By Earth Class Mail Team

January 9, 2020

Year In Review 2019

By Earth Class Mail Team

January 3, 2020

Join Earth Class Mail at the 2019 Dig-In Conference for Digital Insurance

By Earth Class Mail Team

May 19, 2019

10 Remote Work Trends That Will Dominate 2019

By Earth Class Mail Team

May 19, 2019

Four Questions for Improving Your Paper Efficiency

By Earth Class Mail Team

May 9, 2019

Find a new way to access your postal mail.