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Your Paperless Office Automation Solution
Is your company ready to finish the revolution in cost-savings, efficiency, and increased productivity that was begun, but left unfinished, by email? Because the next shift is here, and will change mail communications as we know it. In fact, the massive reduction in sky-high document-handling costs made possible by the Earth Class Mail™ digital, Internet mailroom will become a critical battleground of corporate competitiveness.
In an age of digital and Internet-based everything, postal mail -- physical, analog, slow, and insecure -- has remained the most resistant to disruptive innovation. Until now. We're finally bringing together for postal mail three disparate high-technologies: the Internet, digital imaging, and advanced robotics.
If you now use cell phones instead of phone booths, voice mail instead of a secretary's pen, if you use email or faxes in place of much postal mail, then you already know what 21st-century technology can do for mail -- and for increased productivity and reduced costs.
If you want your organization to go paperless, the best place to start is right in the mailroom, the place where most new paper documents begin to clutter your premises. With Earth Class Mail online postal mail, your employees can view and manage their postal mail as easily and conveniently and securely as they check their email.
Stamps of Approval from Cost-Conscious, High-Productivity Businesses
"I couldn't be more delighted with the RCM service! Apart from the many advantages that the service provides to us, it also permits me to offer another benefit to the client."
Bryan Whitford
National Manager
MBIA
"The leaders of SlimSoft lead a pretty nomadic life. We have embraced the virtual office concept for all of our employees. With companies in 3 different countries and employees spread all over the world, one of the biggest challenges we've had has been figuring out what to do with our paper mail.
"Most parts of running a virtual office have been solved by technology for some time. We can do all our banking online, including wiring money around, and our phone system is based on VoIP, which means it follows us anywhere, and many of our customers now pay their invoices by wire payments.
"But up until now, we have continued to struggle with paper based mail. If we are away on an extended trip when this happens, it is sometimes too late to deal with by the time we return.
"Earth Class Mail online po box and mail forwarding completely solves our paper-based mail dilemma! When [they] receive our mail, they scan the envelope and place the scanned image into a secure web portal for us to review. We also receive an email notifying us that new mail has arrived. We can then look at the envelope image and decide what to do with the mail item. We can recycle it if we know it is junk mail, package it up with other items and forward it to wherever we are via either overnight, or slower if appropriate, or best of all, request it to be opened and scanned.
"We can now handle any important mail in days, rather than weeks, regardless of if we are in Vancouver, Costa Rica, or anywhere else in the world!"
-- Andrew Waycott, SlimSoft Proficy Service
"In any business today it is essential to establish appropriate records retention and document destruction policies even if the documents aren't currently subject to Sarbanes-Oxley, HIPAA, or similar regulations. Email and other media are now relatively easy to archive in a compliant manner, but dealing with paper records -- particularly documents delivered by mail -- remains an arduous task. Earth Class Mail makes it easy to comply while simultaneously reducing the real costs of document handling, which should be extremely compelling to businesses of all sizes and across all industries."
-- Mike Fowler, Partner, Tatum Partners
Read more Rave Reviews!
Earth Class Mail is the Answer You've Been Right Solution If ...
- You have many field employees, branch offices, or telecommuters -- or other road warriors
- Your employees process a lot of documents that arrive by mail
- You have many field employees, branch offices or telecommuters
- Documents your receive by mail typically get routed, duplicated, filed or shredded
- You receive documents on behalf of clients, and have no cost-effective way to insert them into your digital workflow
- Your organization has looked at other “digital mailroom” options and realized their excessive costs outweigh the benefits
Better Than Having it Delivered to Your Door
- Earth Class Mail makes your employees' mail remotely accessible from anywhere in the world, at any time!
- Earth Class Mail makes your employees' mail actually more secure and confidential than paper-based mail – with far less risk of breaching personal data or enabling ID theft, America’s fastest-growing crime.
- Earth Class Mail allows your employees better use of their idle time, whether on travel or at home
- Most fun of all, we totally eliminate your junk mail -- unlike with forwarding services, with Earth Class Mail you will never have to pay to have junk mail forwarded to you!
Make Your Mailroom a Company-wide Productivity Improvement
- Road warrior employees don't miss anything important
- Employees can be more productive whether telecommuting or just doing off-hours work from home
- Automatic rules and workflow controls for any document
How Earth Class Mail Works for You
Where do you want your mail delivered? You can choose from among any of our growing number of physical addresses to reduce costs and increase the speed of mail-processing (we pick up most of our mail at 3 a.m. daily at U.S. Postal Service main branches). Alternatively, contact us to discuss how Document Command can arrange for the daily pickup of all your company’s mail, or just selected employees’ mail, from the post office that services your location(s) now.
We scan all envelopes in the early morning hours. You and your employees will be notified by email, or through our online interface, of newly arrived mail!
Set Your Own Automatic Rules. You can set up accounts so that certain types of mail are automatically processed based on:
- the recipient name
- department name
- even the sender's identity, among other criteria.
We are tremendously excited about using Earth Class Mail’s unique capabilities to reduce the high cost of paper processing still required in the healthcare environment. Their zero up-front pricing model fits with our view of the way the software world is moving towards Saas (like Concero itself).
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