Law Firms Adopt Earth Class Mail to Securely Handle Confidential Documents, Increase Efficiency and Save Money
New 'Test Drive' Feature Allows Prospective Users to Try Service
in an Interactive Environment Before Buying
BEAVERTON, Ore. June 22, 2010— Earth Class Mail, the leading provider of online postal mail management services, today announced a growing percentage of its customers are small- and mid-sized law firms that are using the service to manage postal mail as well as scan documents, deposit checks, forward packages and other mail, shred and recycle documents, store mail and gain additional visibility into their mail streams.
"Law firms are using our service to more effectively manage and grow their legal practices without adding headcount," said Sarah Carr, president and CEO of Earth Class Mail. "In addition, these firms are enthusiastic about our service because it allows attorneys to stay focused on what they do best - practicing law."
Many law firms are adopting various automated systems to bring greater efficiency and security to their firms, but until Earth Class Mail, the one frontier that has remained unconquered is that of inbound postal mail.
According to Carr, Earth Class Mail addresses three specific areas of importance for the legal sector including efficiency, economy and security.
Earth Class Mail helps attorneys and law firms efficiently and securely handle the large volumes of mail resulting from litigation. Traditionally, when firms receive litigation notices, they are opened, scanned and then filed electronically in an automated case management system creating a huge administrative burden.
Earth Class Mail eliminates these steps by opening the envelopes, scanning the contents and posting them on a secure server. When there is new mail to review, the attorney receives an e-mail notification, logs on, reviews the information and from an easy-to-use menu directs Earth Class Mail on what to do next. This might include scanning the document to share with others on the legal team or they might file the documents directly in the case management system.
Users can also create separate mailboxes for correspondence, such as one for court notices and another for correspondence related to the firm's general practice. A request can be made with one mouse click to forward items such as a journal to his or her physical location. The user decides how to handle each piece of mail.
Another key benefit of Earth Class Mail is that it allows law firms to be flexible in terms of the business location. Since law firms often have cases in multiple jurisdictions, changing the physical address of a firm can be expensive and time consuming. Earth Class Mail provides a consistent location address, allowing firms to move to a different office space with minimal disruption. Mail communication is uninterrupted since certain Earth Class Mail facilities have on-site personnel to receive documents and packages.
Earth Class Mail also makes it possible for attorneys to manage their physical mail when and where they want. Downtime in airports, waiting for flights or working at a client's location no longer needs to be unproductive as attorneys can access their mail no matter where they are. The attorney simply logs on to Earth Class Mail and can view his or her mail, direct check deposits, scan and forward client correspondence, and much more.
"Everything works together well. It replicates what we'd do in-house, better, cheaper, faster," said David Smithson, attorney.
Earth Class Mail's New Test-Drive Feature
Using innovative technology, Earth Class Mail now offers a 'test-drive' which simulates a true user experience without the necessity of signing up and actually changing an address. The simulation allows firms to evaluate the product and the functionality of the service before purchasing it.
"The new 'test drive' feature is an important way for us to educate prospective customers about the value Earth Class Mail brings with its comprehensive suite of services," said Carr.
To learn more about the new Earth Class Mail 'test drive' please visit Take the Test Drive or watch a video demo at Watch the Demo.