Solutions for Attorneys
Your business is interpreting and applying the law for your clients. But some days it feels like all you do is manage paper. Sorting and indexing mail, scanning documents and distributing files takes time away from your clients, and if the volume has gotten large enough to require hiring administrative support to handle it, it has impacted your profitability. Earth Class Mail’s online mail management solution will allow you to work more efficiently, improve profitability, and scale your practice without adding headcount.
How does it work?
Select one or more of our addresses and direct all, or specific mail to the address. We receive your mail and show you an image of the envelopes that have arrived. From there you can sort your mail and instruct us to recycle or shred anything that you don’t want. For the important mail you can request content scans, and organize your scans into folders, download searchable PDF files to your PC, mobile device, even your iPhone. We'll keep the hard copy in a secure file until you're ready to have it either securely destroyed, or re-shipped to any address in the world. We can also electronically deposit any checks that come in your mail. We can set up multiple recipients under each account, so you can safely and securely establish segregated mailboxes for each of your clients or as separate case files underneath a client. We can integrate with any content management system.
But what does this mean to you?
No matter the size of your firm, your documents can be managed efficiently, confidentially, and are easily accessible. We can receive all types of postal mail, and if you use one of our street addresses we can even receive packages and court documents from traditional and private couriers. Managing Trust Accounts for multiple clients? No problem. Now you can securely and discretely manage all your clients’ documents and checks.
Your Virtual Filing Cabinet:
Organization has never been so flexible. There is a solution for all types of items you may receive, from packages to large documents, or checks.
- Electronically deposit checks to both Operating and Client Trust Accounts.
- Receive items from both traditional and legal couriers.
- Receive and digitally store mail and documents by client name.
- File and organize documents.
File and Organize Documents
You never know where you’ll be working from, or what you need when you get there. Now it doesn’t matter.
- Access important documents from your office, home, court room, or meeting with a client.
- Enabling our OCR content scan feature allows documents to be searchable for specific text, terms, case numbers, etc.
- Receive email alerts for new items and completed operations.
- Mobile apps let you access and manage mail from anywhere.
Security and Privacy:
Receive and manage important documents and protect your clients’ and your privacy with confidence.
- Maintain privacy for high profile clients and cases.
- Legal Proof of Receipt shows exact time documents are received.
