Solutions for Accountants

Your business is providing value added bookkeeping, tax and audit services to your clients. But most days it seems like all you do is sort, copy and scan paper. All of that administration cuts into your valuable billable time, or you need to hire expensive administrative staff to handle the mail, which impacts your profitability. And up until now, growing your practice was always limited by geography, as you needed to visit your client’s office to pick up invoices and checks. Earth Class Mail’s online mail management service can help you improve your profitability and scale your business in ways you never thought possible.

How does it work?

Select one or more of our addresses and direct all, or specific mail to the address. We receive your mail and show you an image of the envelopes that have arrived. From there you can sort your mail and instruct us to recycle or shred anything that you don’t want. For the important mail you can request content scans, and organize your scans into folders, download searchable PDF files to your PC, mobile device, even your iPhone. We'll keep the hard copy in a secure file until you're ready to have it either securely destroyed, or re-shipped to any address in the world. We can also electronically deposit any checks that come in your mail. We can set up multiple recipients under each account, so you can safely and securely establish segregated mailboxes for each of your clients.

But what does this mean to you?

Using Earth Class Mail’s online mail management service you can now scale your practice to handle more clients, from more locations, in the same or less time. You now work from a content scan instead of a piece of mail, and you can organize, file and store them all with the click of a mouse. You no longer need to drive to the bank several times a week to deposit checks - subscribe to our Electronic Check Deposit service and we will deposit your checks into any bank, or banks, or multiple accounts within a bank that you want. You are in control while we do the work!

Your Virtual Filing Cabinet:

Handle your clients’ documents the way you want. Manage every kind of inbound item: from packages, to large documents, to checks.

• Ship or email documents to clients, or partners with the click of a mouse.
• Archive digital and paper documents, and keep them organized in any way you like. Retrieval is fast and easy.
• Manage user credentials to give clients online access to their own documents.
• Scanned document text is fully searchable and copy & paste capable.
• Scanned checks are electronically deposited to any authorized bank account you want.
• Check Deposit can be automated, with specific accounts for each client.

Compliance:

Be ready for anything, knowing you have complete control over your documents.

• Documents are centrally stored for quick, on-demand retrieval.
• Enforce retention policies.
• Keep transaction records and an audit trail.
• Control and restrict access to documents.

Security:

Convenience and flexibility without sacrificing security or confidentiality.

• Keep clients’ personal information confidential by using ECM to receive and store documents.
• Both electronic and hard copies are safe from disaster and theft.
• Securely shred all unwanted hard copies for a small monthly fee.
• Digital copies are secure in our data warehouse, with unlimited free storage.
• Instantly retrieve the electronic files, as often as you want, from anywhere in the world. Retrieval of the hard copy documents takes nothing more than an instruction to us, and we can ship them to anyone you want.